Terms and conditions for registration and participation in races organized by Göteborg Athletic Association
General Terms and Conditions
General terms and conditions for the race organized by Göteborgs Friidrottsförbund (Gothenburg Athletic Association)
These general terms and conditions (“General Terms and Conditions”) apply to races organized by Göteborgs Friidrottsförbund (Gothenburg Athletic Association). When we mention “we”, “our”, and “us” then we are referring to Göteborgs Friidrottsförbund, org nr. 857202-2799, Box 12174, 402 42 Gothenburg, that organizes, among other races, the Göteborgsvarvet Half Marathon and Göteborgsvarvet Marathon 2021.
By registering (done either by yourself or by someone else) for one of the races that we organize, you are accepting our General Terms and Conditions for registered participants in the race.
A valid registration to the race occurs after you have registered and after we have received the registration fee, whereby a binding contract is made between us. When you sign up for a race by entering a so-called promotional code (“Promotional Code”) or via a so-called group registration (“Group Registration”) it is only after you have registered and we have received adequate payment for Promotional Code/Group Registration that a binding contract forms between us.
Please note that if you have signed up by using a promotional code or signed up through a group registration then certain terms and conditions apply for you. Note certain exceptions in paragraph 7 regarding the transfer of start number.
We reserve the right to assign our rights and obligations according to these Terms and Conditions to another.
To register for a race you must be at least 18 years of age. If you are under 18 you must have a legal guardian’s approval to be a part of the contract. In the case that you register someone else other than yourself to a race, you are accepting full responsibility for and ensure that the person is aware of and accepts the terms and conditions the same as you.
Your start number is personalized and you may not let someone else run the race in your name/in your place.
You are responsible for your password and username to your page on our website www.goteborgsvarvet.se and it should not be given to someone else or get in the wrong hands.
It is forbidden to participate in the race with wheels or other devices like wheelchairs, hand bikes, bikes, inline skates, strollers, and walking poles unless stated otherwise.
Please note there is a time limit for each respective race. We reserve the right to stop or end the race before you have finished the race with reference to this time limit.
We reserve the right to change these Terms and Conditions. We have the right to unilaterally amend these General Terms and Conditions. Any changes shall enter into force no earlier than 30 days after the amended Terms and Conditions have been made available on the website. If we were to make significant changes to these Terms and Conditions, you are entitled to terminate the contract you signed with us.
- BOOKING, PRICES AND PAYMENT
Information about the race, prices and methods of payment are all present on the website when you sign up. Before submitting your registration we ask you to carefully review and verify that the information shown in your registration is accurate.
When registering for a race, you are required to give your name, personal identity number, address, telephone number and email. By sending the registration you are certifying that the information that you provide about yourself and any other participants are true and correct.
If you pay for your entry no later than 7 April 2019 (Göteborgsvarvet) and no later than 30 June 2021 (Göteborgsvarvet Marathon 2021) you will be placed in a start wave in accordance with the seeding rules. If you pay for your entry between 8 April – 18 May 2019 (Göteborgsvarvet) and 1 July – 31 August 2021 (Göteborgsvarvet Marathon 2021) you will be placed in a start wave in accordance with regular seeding rules if possible or the next available start wave. See our website for more details.
Gothenburg Athletic Association is a non-profit organisation so our activities are not regarded as financial activities under the VAT act. Therefore, VAT should neither be added nor subtracted from our prices.
Our fees and prices may be subject to change due to circumstances out of our control, such as our partners changing their prices. We therefore reserve the right to adjust our fees and prices. Entry is subject to availability. We do not take responsibility for print or typing errors.
We provide a paying service through PayEx where you can complete your payment via credit card or direct payment. The information you provide, for example, your card number, personal identification number and the amount is sent to PayEx. PayEx does not have permission to forward this information to third parties except to the card companies or banks for the authorization of the amount that will be withdrawn from the account. PayEx uses the latest in security technology and works closely with the banks and finance inspection to ensure quality and security.
In order to process your reservation when you pay with credit card you must enter your card number and the card’s expiration date (year and month).
If you have signed up for a race by registering a Promotional Code or if registered via a Group Registration then the above terms and conditions regarding payment do not apply to you. Your payment is made either by the person who provided you with the Promotional Code or the one who entered the Group Registration.
Please note that your account will be debited at the time of the purchase.
Fraud and false orders are reported to the police.
- BOOKING CONFIRMATION
After you have paid the full amount of the registration you will receive a booking confirmation sent to you on the email address you provided. This applies even if you are paying with a Promotional Code.
Please check that the information on the booking confirmation is accurate. If it is not correct contact us at: +46 (0)31-7727880 or email@example.com
If you have not received your booking confirmation within a week after your payment, please contact us at the above email address or telephone number.
- OUR RESPONSIBILITY
We assume no liability for injuries resulting from the violation of these Terms and Conditions.
By accepting these Terms and Conditions you are accepting that you participate in the race at your own risk and that we are not liable for injury or injuries that may be incurred by participation of the race.
We are not liable for any damage to clothing or technical equipment that you use during the race and we do not take responsibility for clothing or equipment that is left behind.
- OUR OBLIGATIONS
We reserve the right to cancel one or more races or change the race’s route or start time;
a) due to circumstances beyond our control, including but not limited to government action or omission, new or amended legislation, industrial disputes, blockades, fire, flood or emergency/ accident(s) on a large scale,
b) if we or the authorities deem this to be necessary for your or other participants’ safety or health, or
c) if the race is not sanctioned by Svenska Friidrottsförbundet (The Swedish Track and Field Association), or if we are not granted the regulatory approvals required for us to have or be able to implement the race.
We have no obligation to refund the registration fee or to pay damages or other compensation in the event that one or more races must be cancelled or in the event of changes according to paragraphs a) – c) above.
If you register to run the Göteborgsvarvet Half Marathon for charity, the highest start group that you will be placed in is start group 12.
- CANCELLATION AND CHANGES TO YOUR REGISTRATION
Your registration for the race is binding, and the paid registration fee is non-refundable.
In the event of illness or injury, you may receive compensation from your insurance company if you are insured under the Folksam Insurance “Folksam motionsloppsförsäkring” or an equivalent insurance with another insurance company at the time of registration.
- TRANSFER OF START NUMBER
For a fee of two hundred and fifty (250) SEK you may transfer your start number to someone else if you are registered for the Göteborgsvarvet Half Marathon 2019 or Göteborgsvarvet Marathon 2021. You can transfer your registration for the Göteborgsvarvet Half Marathon until April 30th 2018 and until August 31, 2021 for the Göteborgsvarvet Marathon 2021. You may transfer your start number by registering it on our website. You are not allowed to give your start number to another person or allow another person to run in your place, without paying the fee and registering the transfer on our website.
Please note that the buyer does not take over the seller’s place in the start wave (starting group) in connection with the transfer of the start number. If you buy a start number 7 April 2019 at the latest (Göteborgsvarvet Half Marathon) and 30 June 2021 at the latest (Göteborgsvarvet Marathon 2021) you are placed into the start wave (start group) according to the original seeding rules. If you buy a start number between 8 April – 18 May 2019 (Göteborgsvarvet Half Marathon) and between 1 July – 31 August 2021 (Göteborgsvarvet Marathon 2021) then you are placed in the start wave (start group) according to the original seeding rules, subject to availability, otherwise the next group, where there is a place available. See original seeding rules on our website.
Transferring of a start number can only be done for Göteborgsvarvet Half Marathon and Göteborgsvarvet Marathon 2021.
Please note that you are not allowed to transfer your start number to someone else if you have signed-up by using a Promotional Code or through a Group Registration, then other terms and conditions apply for transferring your start number to another person. If you wish to transfer your start number you should contact your employer or another responsible party for further instructions.
- REPORTING A COMPLAINT
If you have any complaints we ask you to contact us at +46 (0)31-7727880 or at: firstname.lastname@example.org
Sporting events on a pre-determined day or period of time, are exempt from the right to withdraw according to the Law (2005:59). Contact your insurance company directly if you have cancellation insurance.
We always strive for our customers to be satisfied with our services. If you are not satisfied please contact us and we will do our best to solve the problem. If you are still not satisfied you may contact Allmänna reklamationsnämnden (The National Board for Consumer Disputes), Box 174, 101 23 Stockholm, or to the EU Commission online platform for dispute settlements: http://ec.europa.eu/odr. We do not commit to the participation of alternative dispute settlements but will take a final stand on this matter when and if a dispute occurs.