General terms and conditions for races arranged by Gothenburg Athletic Assosication.
These general terms and conditions (“General Terms and Conditions”) apply for races arranged by Gothenburg Athletic Association. The terms “Gothenburg Athletic Association”, “we”, “our”, “ours” and “us” mean the Gothenburg Athletic Association, registration number 857202-2799, Box 12174, 402 42 Gothenburg, Sweden, which, among other things, arrange Göteborgsvarvet Half Marathon and Göteborgsvarvet Marathon 2021.
By registering (yourself or through another) to any of the races we arrange (the “Race(s)”) you accept our, from time to time applicable, General Terms and Conditions.
Your registration is valid, and a valid and binding agreement between you and us is established, as from the moment you register for the Race and accepts to pay the registration fee through one of the payment methods offered (see clause 3 below regarding payment methods). When you register for a Race by registering a so-called Value Code (“Value Code”) or register via a so-called group registration (the “Group Registration”) the registration is valid as from the moment you register for the Race, whereby a valid and binding agreement is established between yourself and us. Please note that if you have registered through a Value Code or through a Group Registration, some special terms apply. Please note in particular the exception in clause 13 regarding transfer of starting places.
To register for a Race, you must be at least 18 years of age. If you are under 18 years of age, you must have the consent of a parent/guardian to enter into an agreement. In the event that you register someone other than yourself to the Race, you are responsible for and ensure that this person has read and accepts our terms and conditions in the same way as you have done.
When registering, you are obligated to provide your name, personal identification number, address, telephone number and email address. By submitting the registration, you certify that the information that you submit about yourself and any other persons that you have registered is true and correct.
3. BOOKING, PRICES AND PAYMENT
Information about the Race, possible options as well as the prices and methods of payment that apply for your registration can be found on our website www.goteborgsvarvet.se (the “Website”) in connection with your registration, in the booking confirmation that will be sent to you and under the tab “My Pages” on the Website. Before submitting your registration, we kindly ask that you carefully review and check that the information that appears in your registration is correct.
If you purchase a starting place to Göteborgsvarvet Half Marathon by no later than seven days prior to the date of the race, or for the Göteborgsvarvet Marathon 2021 by no later than seven days prior to the date of that race, we guarantee that you will be placed in the starting field in accordance with our regular seeding rules. If you purchase your starting place within seven days prior to the date of the Race, you will be placed in the starting field in accordance with our regular seeding rules subject to availability, and otherwise placed in the nearest available starting group. See our regular seeding rules on the Website. However, if you sign up for Göteborgsvarvet Half Marathon’s charity group, you will not be placed further back in the starting field than in starting group 12.
As the Gothenburg Athletic Association is a non-profit organisation, the activities we conduct are not viewed as economic activities in the meaning of the VAT Act, which is why value added tax should neither be added to nor deducted from our prices. Our prices and fees may change due to circumstance beyond our control, such as if our collaboration partners adjust their prices towards us. We therefore reserve the right to adjust our prices and fees. We also reserve ourselves for any mistakes in printing and for typing errors as well as for selling out.
We provide a payment service via Swedbank Pay where you can make your payment via card, Swish, invoice or credit. To use the service you may need to accept Swedbank Pay’s general terms and conditions applicable for the payment method you have chosen. The information you provide to Swedbank Pay in connection with the payment, for example personal identification number, card number or Swish number, will not be shared by Swedbank Pay except for with the card company or the bank, for authorisation of the amount that will be withdrawn from your card or your bank account. Swedbank Pay uses the latest security technology and works together with banks and the Swedish Financial Supervisory Authority to ensure quality and security.
- Swedbank Pay’s Terms and Conditions for Credit
- Swedbank Pay’s Terms and Conditions for Invoice
If you have signed up for a Race by registering a Value Code or are signed up through a Group Registration, the above-mentioned terms and conditions regarding payment do not apply and the payment shall instead be made to us by the individual/company that has provided you with the Value Code or made the Group Registration. Please note that your bank account will be debited at the time of registration.
Fraud and false orders will be reported to the police.
When your registration has been registered in our system, you will receive a booking confirmation, which will be sent to you via the email address you have provided.
We ask that you check that the information in the booking confirmation is correct. If not, please contact us on the following telephone number 031-772 78 80 or via email@example.com.
If you have not received your booking confirmation within a week from the date of your payment, please contact us via the email address or telephone number provided above.
5. RIGHT OF WITHDRAWAL ETC.
Your registration to the Race can be cancelled up to 24 hours after it has been completed.
Please note that the right of withdrawal specified in the above paragraph is the only right of withdrawal that applies to your registration to the Race. This since a purchase of a starting place for a sporting event on a specific day or during a certain period of time is exempted from the right of withdrawal set forth in The Distance and Off-Premises Contracts Act (2005:59). If you have a cancellation insurance, you should contact the insurance company directly.
6. OUR RESPONSIBILITY
We do not take any responsibility for any damage that arises as a result of a breach of these General Terms and Conditions.
By accepting these General Terms and Conditions, you agree to that you participate at your own risk in the Race and that we are therefore not responsible for any injury that can possibly be suffered by you when participating in the Race. We are also not responsible for any damage that may occur to clothing or technical equipment that you wear during the Race. We are not responsible for forgotten clothing or equipment.
Please note that there is a time limit for the arrangement of each Race. We reserve the right to end a Race, with reference to such a time limit, before you have crossed the finish line.
7. YOUR OBLIGATIONS
You are responsible for ensuring that your login information for your account on the Website is not disclosed to any other person and that it does not fall into the wrong hands.
Your starting place in the Race is personal and you may not allow anyone else to run the Race in your name/in your place.
It is not permitted to participate in the Race with wheels or other aids, such as wheelchairs, hand bikes, bicycles, inline skates, baby carriages and poles unless otherwise expressly stated.
8. CANCELLED OR MOVED RACE
We reserve the right to cancel the Race or alter the course of the Race, change the date/starting time for the Race and/or change any other circumstance and conditions regarding the organization and arrangement of the Race;
a) due to circumstance beyond our control, including but not limited to natural disaster, war, pandemic or other serious spread of disease, government action or omission, new or amended legislation, conflict on the labour market, blockade, fire, flood, major accident or other similar events,
b) if we or a government authority assess this to be necessary for your and other participants’ safety or health, or
c) if the Race is not sanctioned by The Swedish Athletics Association, or if we are not granted the official permits required in order for us to be allowed, or be able, to conduct the Race.
If the date for the Race is moved due to any of the circumstances set forth in clauses a) – c) above, we have the right to move your starting place to the new date for the Race.
We do not have any obligation to refund the registration fee to you or to pay damages or any other compensation in the event that the Race is moved, there are any changes in regards to the organization and arrangement of the Race or if the Race must be cancelled due to a circumstance set forth in clauses a) – c) above.
9. SPECIFICALLY REGARDING COVID-19
Changes in the realization of the Race
Whether the organization and arrangement of the Race will be wholly or partially affected by Covid-19 and the laws, rules, restrictions and government decisions made in light of Covid-19 (”Covid Rules”) is uncertain. We therefore reserve the right to alter the course of the Race, changing the starting time/date for the Race and/or other circumstances and conditions regarding the organization and arrangement of the Race, if we assess that this must be done in order to be compliant with the Covid Rules applicable at the time. The Gothenburg Athletic Association does not have any obligation to refund the registration fee to you or pay damages or any other compensation in the event that the conditions for the organization and arrangement of the Race are changed based on what is set forth in this paragraph. If the date for the Race is moved, we have the right to move your starting place to the new date for the Race.
Reduced number of participants
We reserve the right to reduce the number of participants in the Race for reasons attributable to Covid-19, if we assess that this must be done in order for us to be able to conduct the Race in accordance with the Covid Rules applicable at the time. If the number of participants in the Race must be reduced, the starting places will be distributed in the order that the registrations have been confirmed by us, i.e. based on of the date and time for the booking confirmation. If such reduction of the number of participants entails that you lose your starting place, the Gothenburg Athletic Association has no obligation to refund the registration fee to your or pay damages or any other compensation.
Cancellation of the Race
We reserve the right to cancel the Race for reasons attributable to Covid-19. If the Race must be cancelled for reasons attributable to the applicable Covid Rules, the Gothenburg Athletic Association has no obligation to refund the registration fee to you or pay damages or any other compensation.
10. PERSONAL DATA
When you purchase a starting place and register for the Race, we will process your personal data. We ask that you read more about the Gothenburg Athletic Association’s processing of personal data here https://www.goteborgsvarvet.se/en/integrity-policy
If you, for personal reasons, do not want your name and date of birth to appear on the start or esult lists, you can notify us by mail: firstname.lastname@example.org. Remember to specify which race(s) it refers to.
We will have photographers on site during the Race. By accepting these General Terms and Conditions, you agree to the use of your name, image and films from the Race being used on websites, in advertisements and in print for the Gothenburg Athletic Association itself or for one or several of our races, without any claim for compensation by you. If you do not wish for your name or picture to be visible, you can notify us by mail: email@example.com. State your name, starting number and which race it refers to. We take into consideration images where you can be clearly identified, but not to mass images where you are one of many participants.
After the deadline for your right of withdrawal according to clause 5 above has expired, you no longer have any possibility to cancel your registration for the Race. This means that paid registration fee will not be refunded. If you have chosen to pay by invoice, you will be obligated to pay the invoice.
In the event of illness or injury, you may be able to receive compensation from your insurance company if you are insured under Folksam’s insurance for racing or a corresponding insurance with another insurance company at the time for your registration. Contact your insurance company if you want to seek compensation.
13. TRANSFER OF STARTING PLACES
For Göteborgsvarvet Half Marathon and Göteborgsvarvet Marathon 2021, you have the possibility to transfer your starting place to another person for a fee of two hundred and fifty (250) SEK, which the acquiring participant shall pay to us. You transfer your starting place by registering the transfer on the Website. It is not permitted to transfer a starting place to another person or allow another person to run in your place, without first paying the fee and registering the transfer of the starting place via the Website. The final day to transfer a starting place is seven days before the date of the Race.
Please note that the transfer of the starting place does not entitle the acquiring participant to take over the seller’s place in the starting field (starting group).
Those who purchase their starting place by transfer of a starting place and register the transfer by no later than seven days prior to the date for Göteborgsvarvet Half Marathon and by no later than seven days prior to the date for Göteborgsvarvet Marathon 2021 will be placed in the starting field in accordance with our regular seeding rules. If you purchase your starting place within seven days prior to the date of the Race, you will be placed in the starting field in accordance with our regular seeding rules subject to availability, and otherwise placed in the nearest available starting group. See our regular seeding rules on the Website.
Transfer of starting place is only possible for Göteborgsvarvet Half Marathon and Göteborgsvarvet Marathon 2021.
Please note that special terms will apply for your possibility to transfer your starting place to another person if you have registered for the Race using a Value Code or through a Group Registration. If you wish to transfer your starting place, you should instead contact your employer or registration manager for further instructions.
We always strive for our customers to be satisfied with our services. If you are dissatisfied, we therefore ask that you contact us, and we will do our best to resolve the situation. If you despite this remain unsatisfied, you can contact The National Board for Consumer Disputes (ARN), Box 174, 101 23 Stockholm, or to the EU Commission’s online dispute resolution platform: http://ec.europa.eu/odr. We do not undertake to participate in alternative dispute resolution procedures or to comply with any decision passed by any alternative dispute resolution body, but we will take a final position on this issue in the event of a dispute/passed decision.
We reserve the right to transfer our rights and obligations in accordance with these General Terms and Conditions to a third party.
We have the right to change these General Terms and Conditions unilaterally. Any changes shall take effect no earlier than 30 days after the changed General Terms and Conditions have been published on the Website. If we would make significant changes in these General Terms and Agreements, you have the right to terminate the agreement that you have entered into with us, provided that such termination is made within 30 days from the date the information regarding the amended General Terms and Conditions was published on our Website.
Any disputes arising out of or in connection with these General Terms and Conditions, shall be assessed and solved in accordance with Swedish law.
If you have any questions regarding the Race, these General Terms and Conditions, or if you for any other reason would like to contact us, you can reach us on 031-772 78 80 or on firstname.lastname@example.org
Last updated 2020-11-19